1.) Leaving
When a pupil or a class leaves your school, they ought to be archived. This means that the school is no longer paying for their licence(s). To archive students' accounts, please follow these steps:
To archive individual students from an existing class:
Log in to the Teacher Dashboard
Go to Manage > Students
Tick the names of students who are leaving the school
Scroll to the top of the student list and select Archive from the Actions menu
Press the Apply button
To delete a whole class of school leavers:
Log in to the Teacher Dashboard
Go to Manage > Classes & groups
Tick the box next to name of class who are leaving the school
Scroll to the top of the class list and select the Delete button that has appeared (this will archive all student accounts within the class)
Make sure you complete these steps for both Maths/Tables and English/Spell, depending on your subscription, by selecting the icon in the top right.
2.) Moving
When children move classes or year groups, you have three options.
If the students in the class are staying the same for the year ahead then you can simply edit the name of the class
Log in to the Teacher Dashboard and go to Manage, then Classes & groups
Make sure you’ve deleted the classes leaving (following steps above)
Click on the pencil icon in the edit column which will open an edit box and then here you can change the Name and Year details to the new year group
Be sure to press Save once you've done this
Remember to do this for both Maths/Tables and English/Spell classes, depending on your subscription by toggling to the corresponding subject icon
You can then create any new classes as needed following the steps in this link.
If the children are mixing classes then pupils can edit the class themselves
Log in to the Teacher Dashboard and go to Manage, then Classes & groups
Click on the pencil icon in line with the class you wish to edit and an Edit class box will appear. You will see the class code here. You can then share this code with your class. There are separate class codes for maths and English classes.
Ask each student to visit Doodle and when they go to login select I have a class code from school
They then need to select My child already has an account and then enter the class code you provided Here’s a video to support your students with using class codes.
🌟 Here’s an article to support your students with using class codes 🌟
If the children are mixing classes then teachers can edit the child's class
Please note - you must have first archived your school leavers before you do this!
Log in to the Teacher Dashboard and go to Manage, then Students
Create new classes under Manage > Classes and groups, making sure it’s clear these are new classes in the name. For example, Year 5 2023-2024 (Remember to do this for both Maths/Tables and English/Spell, depending on your subscription).
Go to Manage > Students and select the first class to begin moving your students. Tick next to the students that you would like to move into the new class.
From Actions, select Move Class followed by Apply
Choose the class that you would like them to be in and select Move
Repeat for each class until all of the students are in their new classes.
This should then mean all of the old classes are empty and can be deleted. Go to Manage > Classes and tick the box next to the class name and click on delete.
Looking to create new classes and/or new student accounts? Click here for help