1.) Archive any students leaving the school

When a student or students leave the school you should archive them. To do this log in to the Teacher Dashboard and follow the below steps.

Head to Manage > Students
Select the class from the drop down menu under Class
Then tick the boxes next to the names of the children you wish to archive. You can do this for all students by selecting the box at the top and a tick will appear next to all students' names, or for individual students by simply ticking the box next to their name.
Then select Archive from the Select action menu above followed by Confirm

2.) If children are all staying in the same class

Simple re-name the class to the name of the new class the children are in, and make sure you link this class to the correct teacher. To do this:

Head to Manage > Classes
Find the class in the list that appears and click on the pencil icon on the right hand side
From here, you can edit the class name. We recommend including the year in the class name (e.g. Year 5 Class 2024-5)
To change the teacher connected with the class head to Manage > Teachers
Find the teacher and click on the edit icon in the far right hand corner of the page
This will bring up an 'Edit teacher' box. You can search the classes you would like them to be linked with in the search box that appears.
To unlink teachers from a class, click the X icon next to the name of the class
Be sure to press Save to keep these changes.

3.) Move students into their new classes

If the students are mixing classes, be sure to have created any new classes you might need by following these steps before proceeding with the below.

Login to the Teacher Dashboard and head to Manage > Students
From here select the class the student(s) are currently in from the class drop down menu at the top of the page
Tick the box next to the name of each student moving into a new class (or if all children are moving tick the box at the top to select them all)
From the action menu that appears above select Move to a different class
Press Confirm and then select which class you would like to move them to

4.) Delete any empty classes

Login to the Teacher Dashboard and head to Manage > Classes
Tick the box next to the name of the class you wish to delete and a red Delete button will appear above

5.) Adding new students

For any new students arriving at the school, you will need to create new student accounts.

Please ensure you only do this for new students arriving at the school. Please don't create new accounts for students who have used Doodle in previous years!

To create multiple new student accounts at once, ensure your class list is populated into a spreadsheet in the following format (if you leave the username/password column blank, Doodle will automatically create a username and password for the student):

First name	Last name	Username (optional)	Student email (optional)	Password (optional)	DOB (optional)

Then follow these steps:

Login to the Teacher Dashboard
Select Manage > Students
Click on the yellow Create student account(s) button
Select Create several student accounts
Select the class that you would like to add the students to (students can be added to multiple classes) and tap add students
Then, copy and paste the student data from your spreadsheet into the box. Click Check, and the usernames and passwords will be created automatically. Then click on Submit, and finally Confirm.
The student login details will be downloaded automatically. Make sure you save this somewhere secure for future reference as passwords will not be viewable on the Teacher Dashboard once the students have been created.

If you just need to add an individual student account you can do this by following these steps.

Please note:

If any students are in multiple classes (e.g. for intervention groups) and these are changing in the new school year, you will need to go through and remove students from those classes.

Login to the Teacher Dashboard and head to Manage > Students
From here, select the class from the drop down menu at the top
Tick the box next the name of the students you would like to remove from the class. You can do this for individual students or multiple students at a time.
From the action menu that appears above select Remove from class (that will remove the student from only that class).